How Much Does Custom ERP Software Cost?

A custom ERP for a small or mid-sized business in India commonly starts around ₹8,00,000 to ₹15,00,000 for a focused set of modules, and can go to ₹30,00,000 or more for multi-location operations with many integrations. These are market estimates, not fixed prices. The biggest factors are the number of modules, how unique your processes are, and how much existing data must be migrated.

The smartest way to control cost is not to build everything at once.

What makes up an ERP

ERP stands for enterprise resource planning: one system for the core operations of the business. Typical modules include:

• Inventory and warehouse

• Purchase and vendor management

• Sales, quotations, and invoicing

• Accounting and finance

• Production or project management

• HR, attendance, and payroll

• Reports and dashboards

Main cost drivers

Number of modules. Each module adds design, development, and testing time.

Process complexity. Multi-step approvals, batch tracking, and custom pricing rules take more work.

Users and roles. More departments mean more permissions and screens.

Integrations. Accounting software, ecommerce stores, payment gateways, GST tools, and devices like barcode scanners.

Data migration. Cleaning and importing years of spreadsheets is often underestimated.

Mobile access. Apps for field staff or warehouse teams add scope.

Custom ERP vs ready-made ERP

Ready-made ERPs are faster to start and well tested, but you pay licence fees and often adapt your processes to the software. A custom ERP fits your exact workflow and has no per-user licence fees, but needs a larger upfront investment and ongoing maintenance. Many businesses start with ready-made tools and switch to custom when workarounds start costing real time.

Reduce risk with a phased rollout

1. Start with the module causing the most pain (often inventory or order management)

2. Launch it, train the team, and fix issues

3. Add the next module once the first is used daily

This spreads the cost, shows value early, and lets your team shape later modules based on real use. Our guide to choosing an ERP tech stack covers the technical side.

Real examples

F Koin Tech has built operational systems such as TraceXL, a track-and-trace system for drug manufacturers covering serialisation, compliance, and supply chain visibility, and a Work Management System for projects, tasks, finance, and employees.

Learn more about our ERP, CRM, and automation services, or request a discovery session to scope your ERP in phases.